Disarmament intern’s General Duties (2.5 days per week)

- Disarmament
-covers the UN Conference on Disarmament in Geneva: writes and publishes reports at least weekly when in session.
-acts as focal point of our Peace and Security working group & implements decisions
-inputs in monthly update to sections on field of responsibility
-maintains database with contacts relevant to field of responsibility (an appropriate training will be provided)
-attends and reports on other Geneva disarmament meetings related to the WILPF international program, in coordination with the Secretary General
-participates in the planning of WILPF meetings: coordinates logistics, including registration, minutes taking, distributed material…; acts as link with the invited speakers or personalities; communicates on the event to WILPF network; coordinates WILPF delegation to Geneva disarmament meetings
-assists the Secretary General in projects and tasks relevant to Disarmament

- The impact of war on the Environment
    -acts as focal point of our environment working group
-implements decisions and coordinates projects

- Website maintenance
-updates the WILPF International and the Reaching Critical Will websites with information relevant to fields of responsibility (an appropriate training will be provided)

Disarmament intern’s Office Management Duties (2.5 days per week)

- Administrative tasks and personnel management
-selects, trains and manages short-term interns in Disarmament
-participates in the selection and training of the following Disarmament intern
-reaches out to volunteers and handles job applications
-acts as focal point for UN badge requests
-acts as focal point for interns housing
-manages general email account inforequest@wilpf.ch
-sends all requests to found new wilpf sections to Marie
-checks and deals with web@wilpf.ch
-assists the staff responsible for WILPF Listserves, including list_admin@wilpf.ch
    -coordinates post office coverage
    -assists SG and IOM with section correspondence
-coordinates office equipment/supplies orders

- All interns’ office duties
-provide help to the Secretariat on Int’l meetings and events planning, including fundraising actions
    -assist the Secretary General and the International Office Manager in tasks relevant to field of responsibility as well as office management
-handle administrative and office duties under their responsibilities on a cooperative manner, with an eye to improving efficacy
-actively participate in the mailings from the Secretariat
-contribute to WIP
-maintain running task list / constantly updated work plan
-file, archive (office and server)
-maintain the office
-enter data into WILPF database (min 1 hour per week)
-update handover manual (guidelines relevant to field of responsibility + office management guidelines)
-assist each other with life outside the office